Job Description

Job Title: Office Receptionist

Location: Saint Louis, MO
Department: Administrative
Reports to: Office Manager/HR Manager

Job Summary:

The Office Receptionist is the first point of contact for visitors and callers, providing a welcoming and professional atmosphere. The role involves managing the front desk, handling administrative tasks, and supporting various office operations to ensure a smooth and efficient workplace.

Key Responsibilities:

• Front Desk Management:

  • Greet and assist visitors, clients, and employees in a friendly and professional manner.
  • Answer and direct phone calls to appropriate personnel.
  • Manage and distribute incoming and outgoing mail and packages.
  • Maintain a clean and organized reception area.

• Administrative Support:

  • Schedule and coordinate meetings, appointments, and conference room bookings.
  • Assist with office supply management, including inventory tracking and ordering.
  • Prepare and distribute internal communications, such as memos and emails.
  • Assist with data entry, filing, and document management.

• Customer Service:

  • Address and resolve inquiries or direct them to the appropriate department.
  • Provide information and assistance to visitors and callers.
  • Ensure that all clients and visitors have a positive experience.

• General Office Support:

  • Assist with onboarding of new employees, including preparation of welcome materials.
  • Coordinate with building management for maintenance requests and office repairs.
  • Support event planning and coordination for office activities and meetings.

Qualifications:

• High school diploma or equivalent; associate degree or relevant certification is a plus.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and manage time effectively.

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